End-to-End Workflow Automation
EvidAI automates the entire systematic review workflow—from initial protocol development to final manuscript generation. This integration eliminates the fragmented tool landscape that traditionally plagued evidence synthesis.
The Traditional Problem
Tool Fragmentation
A typical systematic review requires 5-8 different tools:
| Phase | Traditional Tools | Problems |
|---|---|---|
| Protocol | Word, PROSPERO | No integration |
| Search | Each database separately | Manual translation |
| Import | Reference managers | Format incompatibilities |
| Deduplication | EndNote, Rayyan | Time-consuming |
| Screening | Covidence, Rayyan | Data re-entry |
| Extraction | Excel, REDCap | No AI assistance |
| Quality | Excel templates | Manual, error-prone |
| Analysis | RevMan, R, Stata | Steep learning curve |
| Reporting | Word, LaTeX | Manual formatting |
Result: Data transferred between tools, inconsistent formatting, no unified audit trail, massive inefficiency.
EvidAI's Integrated Approach
Single Platform, Complete Workflow
EvidAI UNIFIED WORKFLOW
┌────────────────────────────────────────────────────────────────┐
│ │
│ PHASE 1: PROTOCOL │
│ ┌─────────────────────────────────────────────────────────┐ │
│ │ • AI-assisted PICO formulation │ │
│ │ • Template library (Cochrane, PRISMA-P, custom) │ │
│ │ • Eligibility criteria builder │ │
│ │ • Protocol optimization predictions │ │
│ │ • PROSPERO-ready export │ │
│ └─────────────────────────────────────────────────────────┘ │
│ │ │
│ ▼ │
│ PHASE 2: SEARCH │
│ ┌─────────────────────────────────────────────────────────┐ │
│ │ • AI-generated search strategies │ │
│ │ • Multi-database translation (11 databases) │ │
│ │ • One-click execution │ │
│ │ • Automatic import and deduplication │ │
│ │ • 44% duplicate rate → handled in seconds │ │
│ └─────────────────────────────────────────────────────────┘ │
│ │ │
│ ▼ │
│ PHASE 3: SCREENING │
│ ┌─────────────────────────────────────────────────────────┐ │
│ │ • 4-model AI consensus screening │ │
│ │ • 85% auto-decidable (high confidence) │ │
│ │ • Human queue for uncertain cases │ │
│ │ • Dual-reviewer blinding support │ │
│ │ • Conflict resolution workflow │ │
│ └─────────────────────────────────────────────────────────┘ │
│ │ │
│ ▼ │
│ PHASE 4: EXTRACTION │
│ ┌─────────────────────────────────────────────────────────┐ │
│ │ • Domain-adaptive extraction forms │ │
│ │ • AI pre-extraction with source attribution │ │
│ │ • Dual extraction support │ │
│ │ • Automatic discrepancy detection │ │
│ │ • PDF viewer with highlighting │ │
│ └─────────────────────────────────────────────────────────┘ │
│ │ │
│ ▼ │
│ PHASE 5: QUALITY │
│ ┌─────────────────────────────────────────────────────────┐ │
│ │ • RoB 2.0, ROBINS-I, Newcastle-Ottawa │ │
│ │ • AI-suggested judgments with supporting quotes │ │
│ │ • GRADE certainty assessment │ │
│ │ • Summary of Findings table generation │ │
│ └─────────────────────────────────────────────────────────┘ │
│ │ │
│ ▼ │
│ PHASE 6: SYNTHESIS │
│ ┌─────────────────────────────────────────────────────────┐ │
│ │ • Automatic meta-analysis │ │
│ │ • Forest plot generation │ │
│ │ • Heterogeneity assessment │ │
│ │ • Subgroup and sensitivity analyses │ │
│ │ • Publication bias tests │ │
│ └─────────────────────────────────────────────────────────┘ │
│ │ │
│ ▼ │
│ PHASE 7: REPORTING │
│ ┌─────────────────────────────────────────────────────────┐ │
│ │ • One-click manuscript generation │ │
│ │ • PRISMA 2020 compliance tracking │ │
│ │ • Journal-specific formatting │ │
│ │ • Tables and figures auto-generated │ │
│ │ • Reference management integrated │ │
│ └─────────────────────────────────────────────────────────┘ │
│ │ │
│ ▼ │
│ PHASE 8: LIVING UPDATES │
│ ┌─────────────────────────────────────────────────────────┐ │
│ │ • Automated monitoring (11 databases) │ │
│ │ • Impact assessment │ │
│ │ • Auto-update when significant │ │
│ │ • Stakeholder notifications │ │
│ │ • Version control │ │
│ └─────────────────────────────────────────────────────────┘ │
│ │
└────────────────────────────────────────────────────────────────┘
Time Savings by Phase
| Phase | Traditional | EvidAI | Savings |
|---|---|---|---|
| Protocol | 2-4 weeks | 2-3 days | 85% |
| Search | 2-3 weeks | 1-2 days | 90% |
| Deduplication | 4-8 hours | 2 minutes | 99% |
| Screening | 4-8 weeks | 3-5 days | 90% |
| Extraction | 4-8 weeks | 1-2 weeks | 75% |
| Quality | 2-3 weeks | 3-5 days | 80% |
| Analysis | 2-4 weeks | Hours | 95% |
| Reporting | 4-8 weeks | 2-3 days | 95% |
| TOTAL | 6-12 months | 6-8 weeks | 78% |
Workflow Intelligence
Phase Transitions
The system intelligently manages transitions between phases:
WORKFLOW STATUS: Review SLR-2024-001
Current Phase: EXTRACTION (In Progress)
PHASE CHECKLIST:
✅ Protocol: Completed, approved
✅ Search: 4,287 records imported
✅ Deduplication: 2,395 unique records (44% duplicates removed)
✅ Screening T/A: 187 included (dual-reviewed)
✅ Screening FT: 47 included (all retrieved)
🔄 Extraction: 32/47 complete (68%)
⏳ Quality Assessment: Not started (blocked by extraction)
⏳ Synthesis: Not started
⏳ Reporting: Not started
BLOCKERS:
├── Extraction: 15 studies pending
│ └── 3 studies awaiting PDF retrieval
│ └── 12 studies in extraction queue
└── Cannot proceed to Quality until extraction complete
NEXT ACTIONS:
1. Complete remaining 15 extractions
2. Begin Risk of Bias assessment (can start on completed extractions)
3. Request assistance: [Add Team Member]
[View Phase Details] [Reassign Work] [Generate Progress Report]
Data Flow Integrity
Automatic Data Propagation
When data is entered once, it flows through the entire workflow:
| Enter Here | Available Here |
|---|---|
| Protocol PICO | Search strategy, screening criteria, report methods |
| Search results | Deduplication, screening, PRISMA flow numbers |
| Screening decisions | Extraction forms, audit trail |
| Extracted data | Analysis inputs, evidence tables |
| Quality judgments | GRADE assessment, SoF tables |
| Analysis results | Forest plots, manuscript results section |
Zero Re-Entry: Data entered at any phase automatically populates all downstream requirements.
Collaboration Features
Team Workflow
| Feature | Description |
|---|---|
| Role-Based Assignment | Assign specific phases or studies to team members |
| Blinded Review | Configure dual-review with automatic conflict detection |
| Progress Tracking | Real-time visibility into team member progress |
| Notifications | Alerts when work is ready for review or blocked |
| Comments | Inline discussion on any element |
Example Team Configuration
TEAM ASSIGNMENTS: Review SLR-2024-001
Principal Investigator: Dr. Sarah Chen
├── Oversight: All phases
├── Final approval: Required before publication
└── Conflict resolution: Arbitrates screening conflicts
Primary Reviewers (Blinded):
├── Reviewer 1: Dr. James Wilson
│ └── Assigned: Screening, Extraction, RoB (Studies 1-24)
└── Reviewer 2: Dr. Maria Garcia
└── Assigned: Screening, Extraction, RoB (Studies 25-47)
Statistician: Dr. Wei Zhang
├── Assigned: Analysis phase only
└── Access: View extraction data, full analysis permissions
Quality Assurance: Dr. Ahmed Hassan
├── Assigned: Final review before submission
└── Access: Read-only all phases, audit trail access
Why Integration Matters
Research Quality
- Consistency: Same criteria applied throughout
- Traceability: Clear audit trail across all phases
- Fewer Errors: No data transfer mistakes
Efficiency
- No Re-Entry: Data flows automatically
- Parallel Work: Team members work simultaneously
- Faster Completion: 78% time reduction
Compliance
- Unified Audit: Complete trail in one place
- Automatic Documentation: Compliance reports generated
- Version Control: Changes tracked across phases
The Result: What takes 6-12 months with traditional tools takes 6-8 weeks with EvidAI, with higher quality and complete audit trails.