Meeting Transcription
Transform your research meetings into searchable, analyzable text with AI-powered transcription. Capture discussions, decisions, and action items automatically.
Overview
Research meetings are crucial for systematic reviews—protocol discussions, screening reconciliations, data extraction reviews, and team consultations all generate important decisions. Meeting Transcription ensures nothing is lost.
| Feature | Capability |
|---|---|
| Audio Transcription | Convert speech to text with high accuracy |
| Speaker Identification | Distinguish between meeting participants |
| AI Analysis | Extract summaries, decisions, and action items |
| Searchable Archive | Find past discussions instantly |
Transcription Features
1. High-Accuracy Speech Recognition
Our transcription engine handles research conversations:
| Capability | Description |
|---|---|
| Technical Terminology | Recognizes medical and scientific terms |
| Multiple Speakers | Handles overlapping conversation |
| Accents & Languages | Supports diverse speakers |
| Background Noise | Filters audio interference |
2. Speaker Diarization
Automatically identify who said what:
Speaker Labels: The AI distinguishes between different voices and creates speaker-attributed transcripts, making it easy to track who made which points.
Example Output:
[Dr. Smith, 0:15] I think we should include observational studies
in our analysis as well.
[Dr. Jones, 0:22] That would significantly increase our sample size.
What are the implications for heterogeneity?
[Dr. Smith, 0:28] We could do a sensitivity analysis comparing
results with and without observational data.
3. Timestamp Navigation
Every segment is time-linked:
- Click any text to jump to that audio moment
- Navigate using timeline scrubber
- Export with or without timestamps
- Create clips from specific segments
AI-Powered Analysis
Meeting Summaries
Automatic generation of structured summaries:
| Section | Content |
|---|---|
| Overview | Brief meeting description and participants |
| Key Topics | Main subjects discussed |
| Decisions Made | Documented agreements and conclusions |
| Action Items | Tasks with assignees and deadlines |
| Follow-ups | Items for future meetings |
Action Item Extraction
The AI identifies actionable items:
Example Extraction:
| Action | Assigned To | Due Date | Status |
|---|---|---|---|
| Update search strategy with new terms | Dr. Smith | Dec 28 | Pending |
| Complete dual screening for batch 3 | Dr. Jones | Dec 30 | Pending |
| Draft methods section | Team | Jan 5 | Pending |
Decision Documentation
Critical for audit trails:
- Protocol amendments discussed
- Screening criteria clarifications
- Analysis approach decisions
- Deviation handling agreements
Meeting Types Supported
Protocol Meetings
Capture protocol development discussions:
- Research question refinement
- Inclusion/exclusion criteria debates
- Methodology decisions
- Timeline planning
Screening Reconciliation
Document conflict resolution:
- Disagreement discussions
- Criteria interpretation
- Final inclusion decisions
- Lessons for future screening
Data Extraction Reviews
Record extraction meetings:
- Data point clarifications
- Discrepancy resolutions
- Additional data needs
- Quality concerns
Analysis Discussions
Capture statistical decisions:
- Model selection rationale
- Sensitivity analysis plans
- Heterogeneity handling
- Results interpretation
Using Meeting Transcription
Recording a Meeting
Option 1: Upload Recording
- Navigate to Knowledge Suite → Meeting Transcription
- Click Upload Recording
- Select your audio/video file
- Wait for processing (typically 1-2 minutes per 10 minutes of audio)
Option 2: Live Transcription (Enterprise)
- Start a new transcription session
- Allow microphone access
- Begin your meeting
- Stop when finished
Supported Formats
| Format | Extension | Notes |
|---|---|---|
| MP3 | .mp3 | Most common, recommended |
| MP4 | .mp4 | Video with audio |
| WAV | .wav | High quality, larger files |
| M4A | .m4a | Apple devices |
| WEBM | .webm | Web recordings |
Editing Transcripts
Correct and enhance automatically generated text:
- Fix recognition errors
- Add speaker names
- Insert clarifications
- Mark confidential sections
Export Options
Transcript Formats
| Format | Use Case |
|---|---|
| Plain Text | Simple documentation |
| Word Document | Formatted meeting minutes |
| SRT/VTT | Subtitle files for video |
| Timestamped CSV | Data analysis |
Summary Reports
- Executive summary (1 page)
- Detailed minutes
- Action item checklist
- Decision log
Best Practices
Recording Quality
Pro Tip: Clear audio leads to accurate transcription. Invest a few minutes in setup to save hours of correction.
Recommendations:
- Use a quality microphone (USB mics work well)
- Record in a quiet space
- Ask participants to speak clearly
- Avoid cross-talk when possible
Meeting Structure
Optimize for transcription and analysis:
- State names when speaking (helps AI attribution)
- Verbally summarize decisions ("So we've decided to...")
- Assign action items explicitly
- Recap key points at meeting end
Using Transcripts
- Review within 24 hours while fresh
- Share with absent team members
- Link to relevant review phases
- Archive with project documentation